Flexible fee heads and structures
Configure tuition, transport, activity, and custom fee heads with instalments, concessions, and sibling discounts.
CampusSphere module
Fee Management
Simplify Fee Management with one connected, school-ready workflow.
- 7-day free trial
- Onboarding & data migration included
- No card required
Fee collection · Term 2
₹2,24,250Collected this term
86%
Collected
- Paid in full152
- Pending24
UPICardNet banking
Payment received₹18,500 · receipt sent to parent
Outstanding · Term 2
₹36,750Still to collect
14%
Outstanding
- Reminded, no reply17
- Overdue 30+ days7
Class-wiseAgeingExport
Defaulter list exported24 families · ready for follow-up
Receipts issued · Term 2
152Issued automatically
100%
Auto-issued
- Downloaded by parent148
- Written by hand0
NumberedGST readyPDF
Receipt FEE-2291Issued 8 seconds after payment
Capabilities
Everything you need for confident fee management.
Practical tools that reduce manual work, improve visibility, and keep your school community connected.
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Flexible fee structures and heads
Tuition, transport, activity and custom heads — with instalments, concessions and sibling discounts.
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UPI, card, and online payments
Parents pay by UPI, debit or credit card, or net banking from the parent app or portal.
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Automated reminders and follow-ups
SMS and app nudges go out before and after due dates, so your staff stop making phone calls.
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Late fee and concession rules
Late-fine rules apply automatically to your policy. Scholarships and waivers stay auditable.
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Instant digital receipts
Every payment issues a numbered receipt the parent can download the moment it clears.
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Collection and defaulter reporting
Live view of collected, outstanding and defaulter lists — exportable for follow-up.
Step by step
How a term of fees actually runs
From the day you set the structure to the day leadership sees the collection rate — six steps, no registers.
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Set the structure once
Tuition, transport and activity heads, with instalment dates and concessions.
Fee plan · Grade VI
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Invoices raise themselves
Every student is invoiced against their own plan. Nobody types a list.
INV-2291 issued
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Reminders go before the due date
SMS and app nudges on your schedule — not your staff on the phone.
Reminder delivered
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The parent pays from the app
UPI, card or net banking, at 11pm on a Sunday if that suits them.
₹18,500 received
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The receipt issues itself
Numbered, GST-ready, in the parent’s hand before they close the app.
FEE-2291 sent
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Leadership sees it live
Collected, outstanding and defaulters update as the money lands.
86% collected
4payment modes
UPI, card, net banking and cash — all reconciled in one ledger.
0receipts written by hand
Numbered digital receipts are issued automatically on every payment.
1place to see what is owed
Collections, dues and defaulters on a single dashboard, not five registers.
Finance operations
School fee management software that collects faster and chases less
CampusSphere fee management connects structures, online payments, receipts, and automated reminders — giving leadership real-time visibility into collections and defaulters.
UPI, cards, and net banking
Parents pay through secure online gateways while the finance team receives instant digital receipts and ledger updates.
Automated reminders that reduce defaulters
SMS and app nudges before and after due dates help schools improve collection rates without manual phone follow-ups.
FAQ
School fee management software — common questions
What finance and admin teams ask before digitising fee collection.
What is school fee management software?
School fee management software automates fee structure setup, invoicing, online payments, receipt generation, and defaulter tracking for educational institutions.
Can parents pay school fees online through CampusSphere?
Yes. Parents can pay via UPI, debit/credit cards, and net banking through the parent app or portal with instant digital receipts.
Does the system support multiple fee heads and instalments?
Yes. Schools configure tuition, transport, exam, and custom fee heads with instalment schedules and class-wise structures.
Are late fees calculated automatically?
Yes. Custom late-fine rules can apply automatically based on your school's policy after due dates pass.
Can we send fee reminders automatically?
Yes. Automated SMS and app reminders notify parents before due dates and follow up on overdue balances.
Does fee management connect to admissions?
Yes. Fee plans can be assigned when students enrol so finance records start accurately from day one.
Can we track defaulters and collection reports?
Yes. Real-time dashboards show collected amounts, outstanding balances, and defaulter lists exportable for follow-up.
Are scholarships and sibling discounts supported?
Yes. Concession rules, sibling discounts, and scholarship allocations can be applied within fee structures.
See it in your workflow
Experience Fee Management with your school in mind.
A specialist will tailor the walkthrough to your board, size, and priorities.
